We're Hiring

Job Opening: Office & Project Coordinator
Do you want to help change the world?

Do you thrive on details and have the ability to see the big picture at the same time?
Do you want to join a diverse team with its heart set on working hard to help our clients be the best they can be and have fun while we do it? 

We’re looking for someone to be the glue at our event-­‐based philanthropy consulting firm.
The Office & Project Coordinator works directly with both the Operations Director and Event Directors to provide critical support on internal and external projects. This role enables Event Managers to focus on higher-­‐level strategy by creating the deliverables that are essential to our clients’ success. This Coordinator also provides the operational support to help execute internal systems and ensure the constant upkeep and advancement of our home base. 

To do this job effectively, you must be organized and skilled in the task of taking multiple streams of information and distilling it into easy-­‐to-­‐understand tools that our clients can use for practical application. You must be versatile and comfortable with shifting gears between multiple tasks, multiple times over the course of a day. We seek a self-­‐starter that is comfortable jumping in to do what’s needed. We want your organizational skills to simplify and advance the work we do. You will be the constant at the office for our clients, vendors and others to communicate with. You will organize workflow to support project management. You will be the glue. 

Key Responsibilities

• Strong administrative skills are essential: internal organization, notes, phone, scheduling, booking travel, errands, communications.
  
• Utilize systems to facilitate workflow for both us and our clients, this includes but is not limited to: My Emma, Blogger, Greater Giving, Eventbrite, Basecamp, Dropbox, Facebook, Twitter, You Tube, iMovie.
  
• Work directly with Event Directors to provide client project support in the form of deliverables: timelines, workplans, invites, scripts, slide shows, programs.
  
• Provide onsite event support to Event Directors.
  
• Help execute internal marketing plans and provide initial drafts of communications
  and materials.
  
• Help develop drafts of education materials for our classes and trainings.
  
• Manage conference opportunities and applications.
  
• Maintain internal databases and resources. 
  
  
  
  • Research trends in philanthropy, technology, donor cultivation, events and help integrate these into client offerings and workflow.
    
  • Manage RFP process including non-­‐profit, government, education and others.
    
  • Other duties as assigned. 
    
    Skills & Qualifications
    

  • 4-­‐year college degree with a minimum 5 years work experience required.
    
  • Must be highly organized and detail oriented, possess strong written and oral
    communication skills, and be proficient in Excel, Word and PowerPoint. Experience
    with event software, such as Greater Giving, a plus.
    
  • Ability to write in a multitude of styles as dictated by the communication channel
    and in a variety of voices as necessitated by the audience. Professional social media
    strategy a plus.
    
  • The ideal candidate will be a self-­‐starter who enjoys taking on new challenges to
    expand his/her role and is constantly looking for ways to simplify processes for us
    and our clients to maximize outcomes.
    
  • A strong commitment to client service and quality work product is essential.
    
  • Able to work independently, be self-­‐motivated, self-­‐discipline and dependable with
    excellent teamwork and interpersonal skills.
    
  • Non-­‐profit development and/or event production background required.
    
  • A strong desire to be a part of a fun, close-­‐knit team with its heart set on changing
    the world. 
    
    Compensation
    The position is full time with a $30,000-­‐$33,000 starting salary and benefits, DOE. No relocation package will be included. 
    
    Application Guidelines/Contact:
    Send a resume, detailed cover letter and three professional references to Kristin Steele by Friday, January 4th at noon. Emailed materials preferred to kristin@samanthaswaim.com. For attachments please only use PDF or Microsoft Word format. For mail, send to Samantha Swaim Fundraising, PO Box 17191, Portland, OR 97217. No phone calls, please. 
    
    Company Overview
    Samantha Swaim Fundraising believes that dedicated groups of people can change the world. And we think non-­‐profits are at the center of that change.
    We are a Portland-­‐based fundraising consulting firm specializing in event-­‐based philanthropy. Our clients are predominantly non-­‐profits looking to diversify their income by including events in their strategic development plans. We partner with organizations to identify ways to reduce their workload and increase their fundraising so they can continue their great work.