Tuesday, January 21, 2014

We're Hiring an Event Coordinator

Position:          Event Coordinator

Status:             Part-Time (90-day probationary period)
                        Scheduling will be in advance and will be as needed
                        May include evenings and weekends

Job Purpose:    Provide event planning, logistics management, venue and vendor negotiations, and onsite stage and event management.

Skills Needed:  Good customer service skills
                        Event planning / event logistics experience
                        Greater Giving knowledge
                        Basic knowledge of AV and catering
                        Organizational skills
                        Quick responsiveness
                        Patience
                        Professionalism
                        Ability to prioritize
                        Microsoft Suite knowledge
                        Ability to lift 30 lbs.

Job Duties:     
·       Job responsibilities before an event are to:
o   Work closely with project managers to execute event needs
o   Identify and contract venues, food and beverage, and vendors
o   Manage guest seating
o   Manage production schedule
o   Identify volunteer needs onsite
o   Manage room layout
o   Manage any permit or insurance needs
·       Job responsibilities will be assigned onsite during an event but could fall in any of the following categories:
o   Registration management (guest check-in and check- out)
o   Event set up, load in, and prep
o   Volunteer training and support
o   Stage management
o   Beverage and catering management
·       Other duties as assigned for event production and onsite management

To Apply:
·       Submit cover letter, resume, and two references to Kristin Steele via email: kristin@samanthaswaim.com by February 4, 2014. No phone calls, please.